A little-known customization for Microsoft Office 2010 will save time and aggravation. You can easily create a customized ribbon with your most often-used functions, putting everything at your fingertips.
While this type of customization was difficult with previous Office versions, Office 2010 makes it easy. The ribbon can be customized in all Office 2010 applications including Word, Outlook, Excel, OneNote, Publisher, Access and PowerPoint. This customization will take less than 10 minutes and will save you time and energy in the long run.
Just click on File and choose Options. Then choose Customize Ribbon.
The left side of the screen shows you the current tabs. You can use the Add and Remove buttons to customize any or all of these. What is often even more useful is the ability to create your own new groups and tabs by using the buttons on the bottom. I have created a tab called “Favorites” which contains quick links to all of my everyday tasks in each program.
You can also easily share your customized ribbons using the Import and Export buttons. While the exports all worked seamlessly, in the case of Outlook, when I tried to import my customized ribbon to put it on another computer, I found that I had to rename the file olkmailread.exportedUI to get it to import properly.
The only disappointment is that you cannot just import or export one group or tab. If you want your customized ribbon to appear on another PC, you will have to transfer the entire customization at once.